Trademark Administrator
Company: SourcePro Search
Location: Philadelphia
Posted on: April 2, 2026
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Job Description:
SourcePro Search is conducting a search for an experienced
Administrator for our large law firm client. This role will be
based in the Philadelphia office of this global law firm and offers
a high base salary and excellent benefits. ESSENTIAL FUNCTIONS :
Reviews, sorts, routes, and files in IManage PTO and foreign
counsel mail, faxes and emails Assists with trademark prosecution
and portfolio management, including working with outside agents on
searches, filings and oppositions Drafts letters of advice to
clients regarding foreign registration and renewal certificates
Drafts letters of advice to clients regarding U.S. prosecution and
maintenance Supervises records and filing function of trademark
files Dockets and de-dockets deadlines for domestic, international
and Madrid Protocol trademarks Manages and maintains docket
database for all marks worldwide Generates reports from docket
database including client reports, deadline reports, and ad hoc
requests Reviews and monitors docket to ensure deadlines are met
Assists attorneys with trademark clearances, cancellation actions,
and registration renewals Assists attorneys with matters relating
to opposition, cancellation, and infringement Assists attorneys
with online content, domain disputes, and researching domain name
matters Corresponds with foreign counsel regarding active trademark
matters Reviews and processes foreign counsel invoices; corresponds
with vendor regarding outstanding invoices and statements of
account Generates Global Estimator Reports Maintains Deposit
Account at USPTO and coordinates with Finance Prepares new matter
reports and engagement letters Prepares and follows up on
specialized proformas and invoices for multinational clients;
provides clients with estimates and budgets. Maintains contacts in
DechertCRM Coordinates arrangements of group attendance and
itineraries at professional meetings and conferences Coordinates
department orientation of new personnel Schedules Trademark Group
meetings Assists with preparation of marketing materials for client
development purposes Liaises with IT personnel and vendors to
address issues with docket database REQUIREMENTS : Bachelor’s
Degree required. Minimum of 3 years of Trademark/IP Administration
(Foreign & US) experience in a law firm. Solid working knowledge of
iManage, Word, Excel, Elite, Legal Key, Carpe Diem, Global
Estimator, as well as CPi. https://sourceprosearch.com/
Keywords: SourcePro Search, Towson , Trademark Administrator, Legal , Philadelphia, Maryland
