Sr. Administrative Assistant

Company: Johnson & Johnson
Location: Horsham
Posted on: July 17, 2025

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Beerse, Antwerp, Belgium, Raritan, New Jersey, United States of America Job Description: Janssen Research & Development LLC is recruiting for a Sr. Administrative Assistant. This position is located in Raritan, NJ. Per our J &J Flex Policy, the expectation for this position is to work in the Raritan, NJ office 3-4 days per week and work from home 1-2 days per week. At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at https://www.jnj.com/. Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine Responsibilities: Complex Calendar Coordination: Manage complex calendar scheduling and arrange meetings with internal and external partners, utilizing prioritization skills to resolve conflicts. Meeting Logistics: Partner closely with leaders to organize both virtual and in-person team meetings. Provide logistical support, including technology setup, meals, room arrangement, agendas, and meeting materials/presentations. Offer onsite support as needed by coordinating with speakers and sourcing locations. Support Townhalls and Forums: Assist in planning and executing Townhalls or large group forums. Proactive Department Activities: Handle various department-specific activities in a proactive manner. Travel Coordination: Arrange international and domestic travel through Concur/AMEX Business Travel, preparing detailed itineraries and managing passport and visa applications/renewals as necessary. Expense Report Processing: Manage complex expense reports and ensure credit card balances, including meeting card accounts, are reconciled monthly for senior leaders and during complex international travel. Organizational Management: Own and update organizational charts and Outlook distribution lists, effectively communicating with internal/external partners at all organizational levels. Professional Standards: Maintain high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. File and Document Management: Independently manage complex files (administration and content) for directors and above. Assist in the creation of presentation materials and handouts for meetings. Archive department documents according to established guidelines and procedures. Administrative Guidance: Provide guidance on administrative tasks for the global department as needed, including researching J&J policies (e.g., travel and expense, Purchase Order aCREW process, new hire onboarding). Purchase Order Processing: Handle purchase order processing for Directors and above and monitor the financial administration of the department, including initiating and following up on complex purchase orders and presenting expenditure overviews. IT Training and Systems Use: Stay updated with IT-related training for various systems and features (e.g., Zoom, Teams) and perform administrative functions in various systems (HR systems, training platforms, time management systems, sourcing tools). Recruitment and Onboarding Support: Assist in recruitment and onboarding activities for new employees and contractors, as well as facilitate offboarding processes. Department Communication: Manage communication and correspondence for the department's hierarchy and employees. Qualifications: Associate degree required; Bachelor’s degree preferred. A minimum of 6 years of advanced administrative experience or comparable business experience. Experience supporting multiple Senior Directors or higher. Ability to discreetly handle sensitive and confidential information. Ability to prioritize tasks, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and constantly evolving environment. Ability to anticipate executive needs and collect or prepare information for executive review or action, demonstrating strong organizational skills and attention to detail. Strong leadership, collaboration, and critical thinking skills. Demonstrated efficiency and comfort in a fast-paced environment. Experience coordinating meetings across multiple time zones. Prior experience in a global role is highly preferred. Proficiency in MS Office Suite (PowerPoint, Excel, Word) is required. Proficient in current technology platforms including OneDrive, Teams, Zoom, SharePoint, Concur Travel & Expense, Ask GS, Workday, Our Source, and e-Marketplace. Knowledge and understanding of the processes, structures, cultures, and networks of the department and organization. A minimum of intermediate proficiency in English (reading, writing, and speaking) with the ability to communicate effectively. This job posting is anticipated to close on 7/14/2025. Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Johnson and Johnson is committed to providing interview process that are inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center (ra-employeehealthsup@its.jnj.com) or contact AskGS to be directed to your accommodation resource. The anticipated base pay range for this position is : $51,450 - $82,110 yearly. Additional Description for Pay Transparency: The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

Keywords: Johnson & Johnson, Towson , Sr. Administrative Assistant, Administration, Clerical , Horsham, Maryland